Folder Auto-Clean automatically purges your email folders based on the size of a folder or the age of a message, freeing up your mailbox disk space from spam and unwanted emails.
This feature needs to be enabled by your email administrator.
- Log in to webmail e.g. https://webmail.yourdomain.com.
- On the top menu bar, click More to expand the drop-down menu, then click Settings.
- Scroll down till you see the Folder Auto-Clean (1) card.
- Switch on Override auto-clean settings (2). Note, you will only see this option if your email administrator has enabled it.
- Click New Rule (3).
- On the modal that pops up,
- Select the folder you would like auto-clean (Inbox, Deleted Items, Junk Email, or Sent Items). This list will reflect your folder structure.
- Select the type of rule (Size of Folder, Time in Folder, or Message Date).
- Configure the associated option(s).
- Click Save.
- Click Save at the top of the content pane, to save your folder auto-clean rule(s).
Note:
Once the messages have been purged, they can’t be retrieved. Thus, ensure you provide yourself enough time to review your folders before they are auto-cleaned.